Support Centre

How to claim mileage

Claiming your mileage tax refund couldn’t be easier.

The first step is to register your new application with us online. It takes just a couple of minutes to sign up – our team needs only a few basic details to get started.

Our calculator will give you an instant mileage tax rebate estimate and, once you have registered, we’ll send you a pre-populated mileage tax rebate application form ready for signing.

The final step is to complete the short application form. Here we’ll take all the details we need to get started with your claim – who you are, where you work, how many business miles you have driven, and where we should send your refund once it has been successfully secured.

Once we have received your completed application, your dedicated Claims Manager will be in touch to confirm that we have begun work on your claim. A cheque will be issued to you within 48 hours of your rebate being released.

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Remember, you do not need to be self employed - any employee who pays tax through their pay slip is entitled to register a rebate claim.

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Frequently Asked Questions

Can I claim a mileage tax refund?

If you have used your own car for business use at any point since April 2013, and have received less than 45p per mile from your employer in expenses, you will almost certainly be able to claim a tax refund.

You can get an idea of how much you are owed with our mileage tax rebate calculator.

How much am I entitled to claim back?

UK Taxpayers can claim tax relief of up to 45p a mile using this service.

If you are regular taxpayer paying tax through the PAYE system, you can claim right back to April 2013.

The exact amount you are entitled to claim will depend upon the number of miles you have driven for business, and the amounts (if any) reimbursed to you by your employer for the mileage.

You can get an idea of how much you are owed with our mileage tax rebate calculator.

Why am I owed a mileage allowance tax rebate?

You might be owed a tax refund if you have used your own car or motorcycle for business purposes and have been reimbursed less than 45p a mile by your employer.

UK taxpayers can claim for mileage right back to April 2013 using this service, and with WorkMileageTaxRebate.co.uk’s experienced team of claims specialists, you can rest assured that we’ve got the right people on board to claim back every penny that you are owed.

Can I claim for parking and overnight expenses?

In certain situations, yes, we are able to assist clients in obtaining additional tax repayments in respect of overnight expenses.

How do I claim Mileage Allowance?

Take 5 minutes to fill out our simple application form, then send it back to us and let us do the rest.

Once completed, we’ll post a part-completed form out to you ready for signing.

Our team of tax boffins do the number crunching and negotiate the claim, then we’ll send your refund across to you as soon as it has been approved.

Doesn’t HM Revenue & Customs pay this tax back to me automatically?

You might receive a tax rebate automatically if you have been paying tax through the wrong tax code, or if HMRC has made an error in your coding notice – however, if you wish to claim back tax on business mileage, you will need to make a special application.

How many years can I claim for?

WorkMileageTaxRebate.co.uk can help you claim mileage tax relief right back to April 2013. However, there are strict Government deadlines in place, so act fast to ensure your refund is not needlessly reduced.

How long will it take to get my tax back?

It typically takes 8-12 weeks for HMRC to agree a final settlement. Remember: There are strict tax office deadlines in place for submitting your claim. The sooner we receive your refund application, the greater your refund could be.

What counts as ‘business mileage’?

Broadly speaking, you will be entitled to tax relief on business travel so long as you are reimbursed less than 45p per mile by your employer.

You cannot claim for your regular commute to and your main place of work, but any trips that you undertake as part of you fulfilling your business obligations will likely be eligible.

Example A
You are an engineer based in Nottinghamshire, and are asked by your manager to travel to a supplier in Bedford to inspect a new machine. You will usually be entitled to claim for this journey, because the Bedford site is only a temporary place of work.

Example B
You are an Accounts Manager for a retailer living in Bristol, and drive to the office each day in Bath. You will not be able to claim for this journey, because it is part of your regular commute to work.

Example C
You are a Buyer for a national supermarket chain with a permanent office in London. You spend a few days each week visiting suppliers from around the UK, often travelling directly from your home address in Cambridge. You’ll generally be entitled to claim the full distance of travel to suppliers, but not the journeys into the London office, as this constitutes ordinary commuting.

Full guidance may be found here.

Not sure whether you can claim? Click here to ask an expert.

I’m not sure whether I’m owed anything – how can I found out?

Fear not – you can now get an idea of how much you could be entitled to using our mileage rebate calculator.

I have only worked part-time, can I still claim?

Yes, you can still claim a mileage tax rebate using this service.

I’m no longer in touch with my old employer, and don’t have any mileage records. Can I still claim?

Yes, you can still apply for a tax rebate using this service even if you are no longer in touch with your old employer (or if they are no longer in business).

I’m retired, can I still claim?

Yes – provided you paid income tax during the tax year in which you actually drove the business mileage, you can still apply for a tax rebate using this service.

You can claim back to April 2013.

I’m at University – can I still claim?

Yes – provided the business mileage that you wish to claim for was carried out during or after April 2013, and provided you paid tax during the period that you wish to claim against.

I’m unemployed at the moment – can I still claim?

Yes – provided you are not currently in receipt of any unemployment benefits (including Job Seekers Allowance), you can still apply for a mileage tax rebate using this service, regardless of your employment status.

Repayment Queries

Do I need to provide my Credit Card or Bank Account details?

Nope. Unlike other tax claim specialists, with WorkMileageTaxRebate.co.uk you will never be asked to share your Credit Card or Bank Account details with us.

Once we’ve negotiated and secured your tax rebate, we’ll send you a cheque as soon as funds have cleared.

How will I receive my refund?

Your choice. Our standard repayment method is to make a cheque payable to your name.

How long will it take to get my mileage allowance tax money back?

It typically takes 8-12 weeks for HM Revenue & Customs to agree a final settlement. Remember: There are strict tax office deadlines in place for submitting your claim. The sooner we receive your mileage allowance claim application, the greater your refund is likely to be.

How will I know if and when my mileage allowance claim is approved?

First, you will receive confirmation from your dedicated Claims Manager that your mileage allowance claim has been successfully negotiated. We’ll send this along with the repayment cheque as soon as it has been processed. You will also receive confirmation of the mileage allowance claim having been authorised from HMRC directly. They will confirm the exact amount owed to you, in writing.

When will I receive the proceeds from my mileage allowance claim?

Once the tax authorities have approved your mileage allowance tax rebate, we’ll usually secure the rebate within 5 working days. This will depend exactly on how busy the tax authorities are. We’ll then send the rebate payment to you as soon as it has been received; typically within 24 hours.

I’m living abroad – can you send my mileage allowance claim repayment to an overseas address?

Sure. We’ll happily transfer your money to an overseas account, but we’ll need to apply an international bank payment levy (usually £25) to cover our bank’s international payment charges.

General Queries

How is WorkMileageTaxRebate.co.uk different?

Unlike using a regular accountant or tax adviser, it won’t cost the earth to submit a claim with WorkMileageTaxRebate.co.uk.

We operate a simple, transparent pricing policy. You can read more about our pricing under our Terms & Conditions; a link can be found at the bottom of this page.

Who is behind WorkMileageTaxRebate.co.uk?

WorkMileageTaxRebate.co.uk is part of PTG Tax Services, a specialist tax and financial services company based in Leicestershire.

We have been helping clients secure tax rebates since March 2010, and our team of Tax Specialists and Chartered Accountants draw on substantial experience within the Accounting, Tax, Payroll and Financial Services industries.

Is WorkMileageTaxRebate.co.uk regulated?

WorkMileageTaxRebate.co.uk is, through it’s parent company, a member firm of the Institute of Chartered Accountants in England and Wales. For your peace of mind, we are also registered with and governed by the Office of the Information Commissioner in respect of customer data protection.

Can I buy shares in WorkMileageTaxRebate.co.uk?

Not at present – as we do not currently have publicly traded shares.

Why does the form say ‘Online Processing (UK) Limited’?

WorkMileageTaxRebate.co.uk is part of PTG Tax Services, a specialist tax and financial services company based in Leicestershire. Our registered company name is Online Processing (UK) Limited.

What if WorkMileageTaxRebate.co.uk were to fail?

Our management team draws upon substantial experience within the Accounting, Tax, Payroll and Financial Services industries. The company is debt-free and is well placed to continue it’s expansion strategy going forwards. This means that, if the company did find itself in difficulty, our customers’ money would be easily returned to them.

Welcome to our Support Centre

Here you will find answers to all our FAQs, explanations of technical terms, details of how to claim your rebate, and more.